Welcome to the Online Tutorial of FS Pro for Word.

The video below provides a high-level overview of the FS Pro for Word ribbon.

For more in-depth videos and examples, watch the other videos in this tutorial.

When starting from a blank MS Word page, all functions of the FS Pro ribbon are greyed out, meaning they are inactive.

The video below demonstrates how to attach FS Pro to your document.

Standard Templates are templates that come standard in the FS Pro ribbon. Selecting a Standard Template jump-starts your writing.

Each template has suggested

• Map titles,
• Block labels,
• Block text, and
• stem (introductory) sentences for tables.

The video below demonstrates how to work with Standard Templates.

Custom Templates are templates that have been created by you or someone in your organization to ensure consistency between different writers of similar documents.

Saving a document as a Custom Template versus a reusable unit allows you to include header and footer information as part of the template.

The video below demonstrates how to add or delete Custom Templates.

Creating a Section, Chapter, or Part has never been easier. From now on, you can choose to either add a

• Title, or
• Title and Overview Map with the typical Topic/See Page table.

The video below demonstrates how to create a Section, Chapter, or Part.

Block and Maps are the modular units in Information Mapping.

Block: A replacement for the traditional paragraph with three main components:

• one main idea,
• descriptive label, and
• separators (lines, white space, etc.).

Map: A collection of related Blocks with a relevant Map title.

Rule: A Map should contain no more than 7 ± 2 Blocks, depending on the complexity of the information.

The video below demonstrates how to easily insert Blocks and Maps into your document.

The video below demonstrates how to delete Blocks and Maps in your document.

Inserting an Oversized Block can be helpful when

• you want to insert a large image, flowchart, or table, and
• the space for the Block text next to the Block label is not enough.

The video below demonstrates how to insert an Oversized Block.

Using the Reusable Units function allows you to easily save and insert an Information Mapping unit in your FS Pro document, without post formatting or the risks associated with copying/pasting.

The look and feel of the unit (for example, the color of the Block labels) is automatically adapted to the look and feel of your document.

The video below demonstrates how to easily save a Reusable Unit.

The video below demonstrates how to quickly retrieve a Reusable Unit in your FS Pro document.

Use the Continue Page function to split the Map and repeat the Map title on all corresponding pages of a Map in your FS Pro document.

This is important to guide your reader through the document.

The video below demonstrates how to easily continue Maps across multiple pages.

As you add or remove content to your document, it may be necessary to remove continued pages.

It is particularly helpful when you have split a table across multiple pages as it

• removes the repeated table header, and
• merges it back together again without any extra spaces in between.

The video below demonstrates how to Remove a Continue Page.

According to the Information Mapping Method®, everything you write can be classified into 6 Information Types.

These Information Types help you to categorize your information based on the purpose of the communication from the reader's perspective.

The video below demonstrates how to associate Blocks and Maps with an Information Type.

Three of the Information Types have common tables that are used to present the specific types of information.

Process:

• Step/Action table (chronological), and
• If/Then table (conditional)

Procedure:

• Stage/Description table (chronological), and
• When/Then table (conditional)

Structure:

• Parts/Description table, and
• Parts/Function table

The video below demonstrates how to insert tables based on the Information Type in your document and edit them.

A table is a great way to organize all types of information in your document.

The video below demonstrates how to quickly insert a standard table.

You do not want to create a specific table each time you need it in your document. Thanks to the Table Manager, you can create it once, save it, and insert it via Custom Tables.

The video below demonstrates how to create a custom table through the Table Manager.

Thanks to the Update Topic/See Page table feature, you can provide an automatic overview of the Map, Section, or Part titles in your document along with the corresponding page numbers.

Moreover, the titles are presented as hyperlinks, which makes it easy to jump to the Map, Section, or Part you want when using the electronic version.

The video below demonstrates how to update a Topic/See Page table.

When you simply copy/paste text from a website or a pdf, it might not have the same formatting as the one defined in your style set.

When copying and pasting content from another source, it may be necessary to change the font, font size, bullets, etc. Otherwise, the Outline Pane may display errors.

The video below demonstrates how to properly paste text into a document.

Apply numbering or lettering to your Part Titles, Chapter Titles, Section Titles, Map Titles, and/or Block Labels.

You can use Arabic numbers, letters (upper or lowercase), or roman numerals (upper or lowercase).

The video below demonstrates how to easily number or letter your titles.

Consistency in the look and feel of your document and between documents is important. Create a Style Set via the Style Manager and easily define the formatting of your

• Headings,
• block text,
• tables,
• bulleted and numbered lists,
• block lines, and
• etc.

The video below demonstrates how to create your own custom Style Set for your documents.

The video below demonstrates how to edit an existing Style Set.

Custom Fields are variables that can be referenced and reused to automatically fill out information in your document.

Custom Fields are very useful when creating templates or model documents.

The video below demonstrates how to create and insert Custom Fields.

The video below demonstrates how you can quickly update all the Custom Fields in your document.

The Outline Pane allows you to

• navigate very easily through the structure of your document,
• reorganize the components within a document,
• indicate the used information types, and
• identify errors.

The video below demonstrates how to use the Outline Pane.

It is important that you do not have errors when you want to publish your document.

The video below demonstrates why you get errors in the Outline Pane and how to solve them.

Saving custom templates, tables, reusable units, style sets, etc. in your ribbon means that only you have access to these items.

By exporting these items into a zip file, you can easily share any of your custom created items with your colleagues so they do not have to try to replicate the same thing.

The video below demonstrates how to export your Custom Items.

Importing Custom Items allows you to import a zip file of all Custom settings to be used in creating your documentation.

The video below demonstrates how to import Custom Items.

FS Pro is available in 10 languages.

The video below demonstrates how to

• change the language of the FS Pro ribbon, and
• log in and out of FS Pro.

You can easily define how many times you want FS Pro to check for updates:

• Daily,
• Weekly,
• 2-weekly,
• Every time FS Pro starts, or
• Never.

The video below demonstrates how to change the update settings.

When you have purchased the MS SharePoint connector, you can save and retrieve Reusable Units directly from your SharePoint site.

The video below demonstrates how to define the SharePoint settings before using the connector.

Turn your MS Word document into an online publication with a responsive design. The publication is stored online in the FS Pro Cloud.

To keep it secure, you can password protect your online publication.

The video below demonstrates how to convert your FS Pro document into a standard publication and password protect when necessary.

You can add an extra dimension to your online publication by adding images on each level of your document.

This is where a Premium Publication differs from a Standard Publication.

The video below demonstrates how to convert your FS Pro document into a premium publication.

The FS Pro Cloud is the online place where all publications can be saved and managed.

Here, you can also create themes, which specifies the look and feel of your publication.

The video below demonstrates how the FS Pro Cloud works.

Just like you can create Style Sets for the look and feel of your FS Pro document, you can create themes for the look and feel of your online publications.

The video below demonstrates how to easily create a new theme for your online publications.